How I ORGANIZE in my Filofax


Personal Filofax – “The Original” in Fluorescent Pink

I was inspired to write this post because I noticed how gorgeous everyone’s Filofaxes were and realized that some of my Filo friends was guilty of “beautifying” their planners – but not keeping up with it. We spend all this money on our planning system, why not make it work for you? That is the whole point of the planner to begin with right? It shouldn’t be a glorified diary. You can spend $5 on that if you went with a basic moleskine!

I posted a quick video on how I organize and color code my Filo. I was already using a color code system, but unfortunately – I wasn’t keeping up with it or I was mixing up the colors and simply too lazy to fix it.

So what did I do? I made a color coded legend on a simple manila tag:


I clip the color legend to my weekly section – once you use the same colors and system, you will begin to remember the colors by hard.

  • Dark Pink (slot marketing event): all of my slot tournaments, slot giveaways, slot drawings, slot promotions for work
  • PastelPink (personal planning): dinner dates with friends, plans that aren’t related to an event, to-do personal things
  • Pastel Orange (miscellaneous): self explanatory
  • Pastel Yellow (work FYIs): important information work related, hotel occupancy, casino event occupancy, deadlines for work
  • Pastel Green (bills): paydays, auto-pay on bill, when monthly crafting subscriptions clear
  • Pastel Aqua (concerts): all of our MGM hosted concerts
  • Pastel Blue (table games events): blackjack tournaments, poker tournaments, table-driven events
  • Pastel Violet (scrapbook related stuff): scrapbook events, class schedules, release dates of items, Studio Calico sneak peeks
  • Gray (happy mail and tracking #’s): order confirmation numbers, tracking numbers, dates of purchase of online mail
  • Neon Pink (craft deadlines): deadlines and due dates for design team stuff, Project Life swaps, registration to events
  • Neon Orange (personal events): this is different from personal plans – this is more for actual events, birthday parties, parties or concerts non-work related
  • Neon Yellow (work meetings): leadershop meetings, host meetings, productivity meetings
  • Neon Green (travel): confirmation numbers of flights, flight information, anything travel related
  • Neon Violet (health): doctor appointments, contact lens renewals, make-up disposal, refills, beauty, nail and hair appointments, Cedes’ veterinarian visits
  • Black (fights and marketing trips): boxing matches, UFC matches, corporate and business marketing trips and events

These are the steps I do to organize and keep my agenda on point. I always carry a pencil around or a frixion pen. I take a post-it note and jot down special dates or deadlines and stick it to the front of my “dashboard” or “inbox” – then I transfer it in my agenda once confirmed. What if its not confirmed? Its ok, you can still mark it on the washi and just removed if plans change.


My Dashboard.


Quick notes to transfer from the Dashboard to inside.


My Calendar Title Page


When I plan a month in review, what do I put in that tiny 2/3 x 3/4  inch space!? These are usually reserved for CONFIRMED events. I don’t put daily appointments and meetings in there. What normally goes in the month in review are vacations, IMPORTANT events at work, visits from family members, birthdays, and anything else I feel is worthy of putting in a monthly view.


June in Review


July in Review


Weekly Title Page


This is basically my entire planning system. I start off by transferring info over from my Dashboard or anything else that has “dates” or “deadlines”. I write those in pencil or erasable pen. I then use a permanent marker and washi to my Filofax once they are confirmed. The good thing about the color-coded washi system is: even though it is on washi, you can still remove it if plans change. This is a synopsis of the next 2 weeks ahead.


Week 24: the top left corner (above Sunday) are usually weekly HIGHLIGHTS or THINGS I MUST DO THIS WEEK.


Week 25 Planning


I like to centrally have all my info on my weekly – confirmation numbers, tracking and order numbers, meetings, daily errands, dinner I’ve ate at, and their due dates (dry cleaning, shoe repairs, etc)



My Sections: Crafts, Info, Finance, To-Do, Shopping Lists, Notes


Craft Section

What belongs in the CRAFT section? Project Life layouts and templates, pre-orders from various scrapbooking stores online, Studio Calico subscriptions, crafting bucket lists, blog notes, anything scrapbook and crafting relating (minus the financing).


Info Section

What belongs in the INFO section? Usually my work stuff. Important codes and extensions for my job, things to help make my day-today work easier, criterias for invited events, passwords for sign-ons, tournament details, my monthly goals and productivity numbers, cabana prices, hours of operations. 


Finance Section

What belongs in the Finance section? This section includes my checking account balance, credit card balances, bill dues dates, automatic payments.



What’s in my To-Do section? Pretty self explanatory, pretty much lists of things that need to be done. I am thinking of putting sub-sections in here: to-do for the home, to-do for work, to-do for blog, to-do for family, etc. I am becoming infavorable with the filofax to-do’s because my handrwiting print just isn’t that large for it. And double lining it makes my list look messy!


Shopping List

What’s in my Shopping section? Shopping lists, things to buy for house, wishlists, birthday lists, party planning lists, Target lists, grocery lists.



What’s in my Notes section? Basic note taking from meetings, client conversations on the phone or via email, voicemails, flight look ups.


More notes – on flights


Pockets Page

What’s in my Pockets section? Project life cards, smashbook journal cards, bills, business cards.


Business card envelope and pink pen loop


Bills envelope

That’s pretty much it, sorry for such a long and detailed post. But I have been having numerous requests for my 2 page per weekly calendar, and I promise I will post it soon as a freebie. I just have to figure out how to save it as a pdf on my macbook.


31 Comments on How I ORGANIZE in my Filofax

  1. Doreen
    June 22, 2013 at 5:29 AM (2 years ago)

    Really loving it and I need one!!!!

  2. Shannon
    June 22, 2013 at 7:48 AM (2 years ago)

    Love it!! Ordered my a5 in the same color last night. Can’t wait to get started. Thanks for all the great ideas:)

  3. Linda
    July 2, 2013 at 12:50 PM (2 years ago)

    Sooooo in love with your filo :D

  4. gothbarbie
    July 3, 2013 at 6:19 AM (2 years ago)

    I really enjoyed this look at your filofax! I’m tempted to upgrade from my pink Apex to the Original now…what a stunning color!

    • Cathy
      July 7, 2013 at 1:09 AM (2 years ago)

      That’s what I did! I went from an Apex to an Original!

  5. Allie
    August 9, 2013 at 3:18 PM (2 years ago)

    Where do you buy your cute refills and inserts

    • Cathy
      August 14, 2013 at 1:02 AM (2 years ago)

      Hi Allie! They are templates I made :) click on DIY on the right column and it will come up!

      • Allie
        August 15, 2013 at 9:24 PM (2 years ago)

        Any plans to make templates for a pocket size filofax? :)
        That would be wonderful!!

        • Cathy
          August 17, 2013 at 3:30 AM (2 years ago)

          Oh it’s tough. My life revolves around personal sizes :(

  6. Porsche
    August 14, 2013 at 1:21 AM (2 years ago)

    Oh gosh! Looking at this makes me so happy. I love all the colors, your penmanship, and the craftiness -( is that a word?) I need to revamp my FF now.

  7. Allie
    August 15, 2013 at 5:14 PM (2 years ago)

    Darn!! I have a pocket size filofax, so I don’t think they will work! :(

  8. Sylvana
    August 17, 2013 at 1:10 AM (2 years ago)

    Absolutely THE BEST tips for Filofax organization!
    One question: How did you make those section tabs?! Or did you buy them?
    I can’t seem to find a post on them, but I am desperate to know how to get them!

    Please share!!

    xo, Sylvana.

    • Cathy
      August 17, 2013 at 3:31 AM (2 years ago)

      I used the basic filofax tabs and added washi in top :)

      • Sylvana
        August 18, 2013 at 12:02 AM (2 years ago)

        Would’ve never guessed! Amazing!!
        Thank you for sharing =)

        xo, Sylvana

  9. Laura
    September 30, 2013 at 7:07 AM (2 years ago)

    I love this! I’ve just ordered a pack of 10 washi tapes to help me colour code, I’ve just moved from personal to pocket as I found I wasn’t carrying my FF around with me which defeated the object of having it.
    Love your idea!

    • Pam
      June 9, 2014 at 7:58 PM (10 months ago)

      Where did you find the skinny wash tape? i have some wash, but I cannot find the skinny version.

  10. stickerzbox
    November 12, 2013 at 7:51 AM (1 year ago)

    I just love the way you make it ! Everything seems to be so organized…i’am just jealous !

  11. J
    November 12, 2013 at 8:10 AM (1 year ago)


    What type of washi tape do you use? Thank you!!


  12. Florence Q
    January 24, 2014 at 1:11 PM (1 year ago)

    Love your color-coding system. Thanks for such an awesome post.

  13. Helen
    March 3, 2014 at 3:52 PM (1 year ago)

    Thank you for sharing. I love all the colors and ideas.

  14. Sarah
    July 12, 2014 at 7:23 PM (9 months ago)

    Thanks for posting this! I’m new to Filofax’s and planner and I like the way you do your color coding! Right now, I’m just listing everything on each date and I was worried that might not work for me. Now that I’ve seen your video I’m going to go find some of that mini washi tape. :D

  15. Daisy
    September 9, 2014 at 6:42 PM (7 months ago)

    Hi! Love your planner system! How did you make your dividers and tabs? Where did you find your colorful labeling dots?

  16. Daisy
    September 9, 2014 at 6:50 PM (7 months ago)

    What kind of skinny washi tape or what size did you use?

  17. Shelly
    October 1, 2014 at 12:05 PM (7 months ago)

    Hi!! Can I ask what inserts you are using for the month on two pages? I’d like to buy them!!

  18. Meghna
    October 21, 2014 at 10:08 AM (6 months ago)

    Awesome and gourgeous. Actually I am new to Filofax

  19. milli
    February 7, 2015 at 10:13 PM (2 months ago)

    love it …..epic stufff. i love organising.i love your stuff.

    awsome ideas.
    with your ideas i made one on my own……


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